Privacy Policy

At HS & Co Cost and Management Accountants, we recognize the critical importance of financial privacy and confidentiality. As professional financial consultants, cost accountants, and corporate tax practitioners, safeguarding our clients' personal, operational, and financial records is central to our fiduciary duty.

1. Information We Collect

In delivering accounting, tax preparation, bookkeeping, CFO advisory, and business consultation services, we may collect and process information provided voluntarily by you, including:

• Client Identification Data: Full name, national tax number (NTN / CNIC), corporate registration details (SECP / Chamber), email address, and direct telephone contact.
• Financial & Accounting Records: General ledgers, profit & loss statements, balance sheets, bank reconciliation statements, payroll rosters, accounts payable/receivable records, and sales tax invoices.
• Statutory Tax Records: FBR Iris portal credentials (managed under strict client consent for authorized filing), withholding tax certificates, and provincial revenue challans.

2. Lawful Basis & Purpose of Processing

Your financial records are collected and processed strictly to:

• Perform bookkeeping, management reporting, and remote CFO financial advisory services.
• Prepare, review, and file statutory income tax and sales tax returns in full compliance with Pakistan tax laws (FBR) and international jurisdictions (UAE Corporate Tax / UK HMRC / US IRS).
• Provide financial diagnostics, cost management audits, and internal control optimizations.
• Maintain mandatory professional accounting archives in accordance with statutory record-keeping regulations.

3. Data Protection & Confidentiality Protocols

We apply rigorous administrative, technical, and physical safeguards to prevent unauthorized disclosure, leakage, or tampering. All cloud-hosted ledgers (QuickBooks, Xero, Zoho) and electronic transmissions are secured with 256-bit SSL encryption and strict role-based access controls.

4. Third-Party Disclosures

We do not sell, rent, or trade client personal or financial information. Information is only disclosed to statutory government authorities (FBR, SECP, PRA, SRB) as required by law and authorized by your specific engagement scope.

5. Data Retention & Client Rights

Financial and tax records are retained in compliance with statutory audit schedules (typically 6 years under Income Tax Ordinance provisions). You retain the right to review, update, or request copies of your financial workpapers upon settlement of engagement terms.